[0:00]What if the reason your week feels chaotic isn't that you're not trying hard enough, it's that you're missing one piece of the puzzle. In this video, I'm going to show you how to stop feeling like every week is a restart, how to get your brain and your calendar actually working together, and how to create calm without adding one more thing to your plate. Because I know what it feels like to run on fumes and still feel like you're you're not gaining ground. And I also know there's a way out of that loop that doesn't require you to become a different person. So let's start there. Let me show you how to clear the mental noise that's quietly stealing your focus every single week. So here's the thing. Right now, your week is running you because your task, your ideas and priorities are showing up all at once, like uninvited guests. And you're left reacting instead of leading. But I want to show you something that changes all of that. It's not a productivity hack, it's not a planner, it's a power move, and it's the most underrated, overlooked, quietly brilliant tool in time management. A structured weekly review. Why does this matter, you might ask? Because high capacity women don't need more motivation, they need a way to see the week before it even starts to command chaos before it happens, and that's exactly what this video is about. I'm going to walk you through my simple, repeatable, four-part rhythm to review your week and to lead with clarity, not urgency. You're going to leave knowing how to clear those mental tabs that are slowing you down, how to prioritize without spiraling, and how to design a week that actually respects your ambition. And yes, I have created a checklist so you can implement this fast, you're going to find the link below. So please, give this video a full listen, not because I need your attention, but because your future self is begging you for this structure and to manage your time from a place of queen leading, okay? So, the weekly review is your sacred pause like a ritual of clarity, not control. You can kind of think of it as a yoga practice. Some of you know I used to teach yoga and like yoga, it's not about doing more, it's about aligning who you are with how you move through the world. So picture this, before you can do anything in yoga, you have to unroll your mat, you have to set up your space and get yourself ready. Because the practice simply can't begin without it and your weekly review works the same way. First, prep your physical space. Clear your desk, trash all that clutter, file away any loose notes, so you're planning from a clean slate, not yesterday's mess or today's mess. Then, review last week by reflecting on your wins and challenges or your performance in your 12 week year scorecard and check in with your monthly goals, so you have an honest picture of where you actually stand before you plan what's next. Now, your space is set and last week is behind you. It's time to dig into the method itself, and the first step is all about getting everything out of your head, and I do mean everything, and into one place where your brain can finally breathe and you can have that peace of having nothing on your mind. Now, if you've ever sat down to start planning your week and felt like your brain was running on 17 browser tabs open at once, notifications pinging in your brain, half-finished tasks floating around in your brain, random reminders popping up out of nowhere and you just couldn't figure out where do I even begin.
[3:05]That fog is not a you problem, and the first step of the cope method is about how to clear it. So, think about what happens the very first moment you step on your yoga mat.
[3:17]You don't launch into warrior pose right away, you don't start moving right away, you stand still, close your eyes, you take a breath, and you let everything that's been swirling in your head just settle. That is not wasted time, that's actually the whole foundation of your practice, because if you skip that moment and you just jump straight into flow, your body is still tense, your mind is still scattered and nothing you do after that is really going to land in your flow the way it's supposed to. The practice doesn't work when you're still carrying yesterday with you onto the mat. So, if your brain feels like it's running on fumes before you even start trying to manage your time, like you can't see clearly enough to know what you actually need to focus on or what needs your attention this week, here's exactly how to do this first step. Also, if you want the full step-by-step checklist, like I said, to use during your weekly review, grab my systematize your goals, weekly review checklist. Like I mentioned in the description, if you have the older version, this one is going to be more granular and particularly help you more with this step with added instructions to make it super simple. Okay, so, this first step is the C in my cope method and the C stands for capture. So I first learned this habit after reading Getting Things Done by David Allen. Capture is the mental and energetic clearing that makes the rest of your weekly review possible. Before you do anything else, you gather, you collect every single scattered task, idea, reminder, random thought that's been living rent-free in your head, and you put it somewhere outside of your head, outside of your brain. The real magic happens when you make this a consistent practice because throughout the week, you're probably jotting things down on sticky notes, scribbling things in your notes app in your phone, writing on napkins, I see you because I am you. And the goal is to take all those scattered little pieces and transfer them into one running to do list. Daily, if you can, capture, that's great. That way, by the time you sit down to do your weekly review, you're not trying to hunt down what you need, it's already there in your running to-do list, in one centralized place. So this capture habit is a habit I want you to start doing throughout your week, really, capturing every to-do, idea, note that comes to mind, so you can start clearing your mental clutter actually in real time. But, the weekly review is your time to play capture catch-up. And here's the key. Nothing is too small or too messy to write down. The dentist appointment you keep forgetting to schedule, the email you need to send your kids' teacher, the project idea that popped into your head at 2:00 AM and wouldn't let you sleep, all of it goes down, all of it gets captured. Now, the most efficient way to do this is to have one centralized place where everything lands. Tasks, so your running to-do list, projects, notes, actions from your email, which will be in your tasks, things that came to you during the week, all in one trusted system. For me and most of my clients, that's a digital tool like my Notion Second Brain template inside my productive boss Notion system. But honestly, any project management software or to-do software will work as long as it's centralized. Everything goes to one place. So I'll say that again, you can use any project management software you want. Probably shouldn't say that as someone who sells a Notion system, but it's true. As long as when you put it in there, you can add a status, a date when it's due, and kind of categorize it according to what life area that it belongs to. So is it related to business life, your home life, personal life. So those are the three kind of must-have categories that I want you to have. But bonus, if you can integrate your task database with your project database, so you have everything in one place, like I offer to you already built out in Notion. But just make sure whatever you're using it has that. And you'll actually see why in just a second. So, if you haven't ventured into digitally capturing your task and ideas, you can do this analog, but I do not recommend it for my high-level women with full lives. It simply just takes too much time to manage and rewrite and find things. And when you're capturing, don't just copy and paste your raw notes, summarize, highlight the essential information, turn those messy half-formed thoughts into really clear items or insights that you can actually do something with, particularly for your notes and ideas. You're not just collecting, you're clearing the fog, so everything else in your weekly review can actually flow. Also, specifically for tasks, here's how I recommend you capture them to avoid overwhelm when you do sit down to work and do your weekly review. One, capture tasks as verbs. Write the next physical action you can actually do. Email Sarah about contract, call dentist to schedule an appointment, buy printer ink. Two, include an outcome if possible. So instead of work on sales page, I want you to write work on sales page for one hour. You want to think how will I be able to mark this as done when you're writing a task. Each task likely should be small enough for you to create in one session, if it's for you to complete in like a work session, and if it's not, you might want to think about is this actually a project and not a task. Three, especially for tasks, you want to capture first and clarify later and like ideas. Don't decide what it is while you're capturing, just get it down so that your brain can relax. And four is you want to make capturing as easy as possible so that you can do it quickly. Actually, on my iPhone, on the homepage, I have a shortcut that I can just click the button, it's a shortcut to my Notion task database. And then I'll ask me to dictate the task, doesn't even ask me, it just comes up with like the thing already recording. I say what it is I need to capture, and it's automatically added to my task database. Also, on your dashboard, like in your Notion dashboard, you want to add like a quick button to quickly add a task and to quickly add a project, just to make these things as easy as possible. So I have a quick task button, quick project button and a quick note button, and then your weekly review can organize them as such, but it just makes capturing things really easy when I'm working on my laptop or even on my phone. And then you want to add a catch all to your wind down work routine. So as you're winding down from work, you want to say, okay, I have a whole wind down work routine, but one of the things you want to make sure you do, just for the sake of time, is to, okay, look around your desk and see where did I work write on sticky notes in my journal, in my planner, on my phone app. Did I capture any screenshots that I need to my running to-do list in whatever software that you have it in? Okay, now that you've captured everything and dumped all those open tabs out of your head, here's where most people get stuck. They've got this pile where they have no idea what to actually do with it. That's exactly what this next step is going to fix. So, let me go back to our sacred yoga practice to explain how this works. So, think about a sun salutation, it's not one single pose, it's a sequence. Each movement flows from one to the next with intention, with grace. Every single motion has a purpose, nothing is random, nothing is out of place, it's the graceful choreography of your body moving through space, and it only works because each step is connected to the one before it and the one after it. And that's exactly what we're going to do with your task right now. We are organizing a scattered pile into order that actually flows. So, how do you take everything you just captured and turn it into that kind of intentional, choreographed, yummy flow? Here's how. In your sacred weekly review practice, this is the O in my cope method and the O stands for organize, and here's the thing. Organizing is not about tidying, it's about creating a flow state for your work. You're not just sorting for the sake of sorting, you're deciding what moves, you're deciding what waits, you're deciding what gets handed off. So the first thing you're going to do is to ask yourself two questions for each task, what is this and is it actionable? Before doing anything else, if it is actionable, ask, can it be eliminated or delegated? Then ask, can it be done in two minutes? If yes, do it. If not, ask is this one step? Add it to your task database if it is, if not, create a project and then add those tasks within the project. But what about if it's not actionable? Okay, if it's not actionable, I want you to ask, is it relevant? If it is, I want you to summarize it and add it to your resources, if it's generic information. If it is personalized, add it to your life areas. If it's not relevant, archive it. So what I just talked about those bottom buckets make up the Paris system. This is the system that holds all of those things together, it's created by Thiago Forte in his book Building a Second Brain. So para, para stands for projects, areas, resources, and archive. And it organizes everything based on how actionable it is. So not just what topic it falls under. Projects are your short-term actionable outcomes, things that with a identified end point. Areas are your ongoing responsibilities, like health, relationships, home management, things that don't really have a finish line, but need your consistent attention. Resources are the reference materials like books, recipes, notes, anything you might need for later, but you aren't actively working on right now. And archives are for the inactive or finished items, things that are done or on hold, but you're not really ready to let go of them completely or delete them. And speaking of projects specifically, during your weekly review, you're going to do two things. First, you'll review your someday, maybe project list. These are those future or pause projects that you're not really working on right now, but you don't want to lose sight of. And this way you're keeping them visible without letting them clutter your active task or be really impulsive with them. Then you're going to review your current projects, update the status of your current projects, add any needed tasks that may have come up since last week, and then you will be organized and flowing. But here's the deal, because having a sorted system means nothing if you don't know which task actually deserve your attention this coming week, that's exactly what we're tackling next. So, in yoga, there is something called a Drishti, it's your focal point. When you're holding a tree pose, for instance, you're not looking everywhere all at once, you're fixing your gaze on one steady point. And that single point of focus is the only thing keeping you balanced. The moment your eyes start darting around the room, you wobble and you usually fall, not because you lost strength, but because you lost your focus. Prioritizing your week works exactly the same way. You do not need to do everything, you just need to know where to look. So, how do you find that Drishti in your week? Finding your Drishti is similar to prioritizing in your weekly review. You're focused and you know exactly what to do. This is the P in my cope method and the P stands for prioritize. And I want to be clear, we're not prioritizing based on what feels most urgent. We're prioritizing based on alignment, what actually matters to you this season. So the first thing that you're going to do is assign every task in your system to one of the following categories. So for each task, you're going to decide when it needs to get done and add that to, remember I said that needs to be one of the things you should be able to add to your task in your task database. You're going to put the due date for each task, and then you're going to change the status. If the due date is in the coming week, so in the next seven days of when you're doing your weekly review, you're going to change the status to do next. If the due date is after the coming week, after the next coming seven days, you're going to change the status to schedule. You're going to change the status to hold for things that you're intentionally pausing on, and you're going to use waiting for or follow up for tasks that are in someone else's court. And then finally, completed, you're going to use that so you can see your wins and actually acknowledge them. So now here's where it gets even better. If your system is set up correctly, and my systematize your goals weekly review checklist is going to walk you through setting things up correctly, the prioritization starts happening automatically. Your do next tasks are going to float right to the top, and any past due tasks are going to get flagged, and your projects and life areas sync directly to your master task list. So you're always seeing the full picture without having to hunt for it. But here's what I really want you to hear because this part actually really changes everything for my neurospicy clients. You might be asking, what do you do when everything still feels important even after you've sorted it? When you look at that list and your brain is still screaming that all of this needs to happen right now. That's when you use what I call my go up a level technique. You start with what's critical. Look at your task database, your running to-do list, and identify what's truly critical right now, and critical means if it doesn't get done in this next week, there is going to be a negative consequence. After you look at what's most critical, you still might have problems prioritizing. I want you to go up and look at which tasks on your task database are most important. If looking at your task database still feels overwhelming, go up a level, pull back and look at your current projects. What's most important across those projects right now? If that's still too much, I want you to go up another level and use your GPS. What is most important given your goals, your people, and your self-care? The key here is and why this works, is when you know where you're ultimately headed, the decisions about what matters most this week become a whole lot clearer. So now you know exactly where to place your intention this week. There's one last step, and this is the one that actually seals the practice and sets the tone for everything that comes after. It's where planning stops and presence begins. So at the end of every yoga practice, you lie back in Savasana. And it might look like you're just laying there doing nothing, but that's not what's happening at all. That is the integration. That's where everything you just moved through settles into your body and actually becomes part of you. Without Savasana, the practice doesn't stick. You just kind of walk out tense and scattered, like none of it even really happened. Engaging in your week is your Savasana. It's not about grinding harder, it's about letting your plan land so that you can move through your week with calm, with grounded intention instead of chaos. So what does it actually look like to engage with your plan once it's set? Here's how. This is the E in my cope method and the E stands for engage. You've captured, you've organized, you've prioritized, now it's time to actually step into the week with intention. That means finalizing your plan. It means being realistic about your time, and it means building in flexibility to adjust when life does what life does. So first, plan your week and commit to it. This is where your do next list, which you decided for the coming week, becomes your actual roadmap for the days ahead. You're not just looking at all your tasks, you're looking at your do next list and placing them into the week with purpose. Next, I want you to add buffers. And I cannot stress this enough. Be realistic, okay? Not every minute of your day needs to be productive time, and that's not a flaw, that's just how human beings work. Build in space between tasks, between commitments, between the version of day you planned and the version of ourselves that actually happens and shows up. So I want you to know that buffers are not wasted time. They're actually protection. And it's something that a lot of the women I work with struggle and I continue to stress. Buffers, buffers, buffers. Then, build in your wind down work routine. This is your daily reset, the practice of closing out your work day with intention, so you can readjust, you can capture anything that came up, like I mentioned, and set yourself up for success for the next day without carrying the weight of today into your evening and to the next day. This is what keeps your system alive between the weekly reviews, is your wind down work routine. And now, before we close out, I want to leave you guys with a few mindset shifts and make this actually work. I wouldn't be a good psychologist if I didn't talk about the actual mindset to form this habit because this system only works if your thinking supports it. The first one is, slow down to speed up. I know that sounds counterintuitive, especially for someone who's used to running on adrenaline and constantly rushing. But prioritizing time to organize your work and your personal life is not laziness, it's strategy. Being driven by a motor and never stopping does more harm than it actually does good. The second shift is this, quick and dirty beats perfect and never done. Your weekly review does not have to be polished or pristine every single time. Done imperfectly is infinitely more powerful than not done at all. And the last one, practice makes progress. This is a skill, not a talent, the more you do it, the more natural it becomes and less mental energy that it will take to do your weekly review. So give yourself grace in the beginning and keep showing up. Oh, one more thing, this entire process does not have to happen in one sitting. You can break it across a few days if that's what works for your life or your brain. The goal isn't to do it all at once if you don't want to or if that doesn't feel good, the goal is to actually just do it. And if you want the full step-by-step checklist to walk you through everything we covered today. Capture, organize, prioritize, and engage, make sure you grab my updated systematize your goals weekly review checklist. The link is in the description below. And like I said, it's been updated with more granular instructions and it's built to work alongside everything I just talked you. Now you know how to do your weekly review, but a weekly review only matters if it leads you somewhere. Without a clear plan for how your week is actually going to look, all that capturing, organizing, prioritizing just kind of sits there doing nothing. So I want you to watch this next video where I'll show you the exact steps to plan your week using my BBB method so your review actually turns into a week you can move through with intention and with ease. Thank you so much for watching. Cheers to planning, manifesting, and enjoying your dream life. Namaste.
